Facilities and Operations Manager

About this job

Reports to: Business Manager  Our vision To be recognised as a leading international school that inspires and educates generations of global change-makers. Our mission Stockholm International School inspires and educates children of the global community through internationally recognised learning programs. We enable international mobility and support growth and talent development in the Stockholm region and beyond. Description/Purpose As Stockholm International School´s Facilities and Operations Manager, you are responsible for leading and managing the school's non-academic operational tasks. You have the personnel and budgetary responsibility for three units, which include: Facilities and Maintenance, Kitchen staff, and the Security team. In this role, you maintain a strong presence in the day-to-day operations, working closely with both the staff reporting to you and other functions across the school. You focus on developing well-structured, proactive teams that can anticipate needs and minimise delays. In close collaboration with the school’s leadership teams, you play a key role in driving effective maintenance planning and ensuring the long-term strategic development of security and safety practices. Duties/Responsibilities Managing facilities and operation budgets, ensuring best practices in procurement, cost-effectiveness, and quality. Provide strategic leadership for the school’s security and safety framework, ensuring that high standards are maintained and continuously strengthened. Proactively assess emerging risks, oversee the development and implementation of effective security measures, and ensure that policies, procedures, systems, and practices remain aligned with the school’s evolving needs, regulatory requirements, and recognised best practices. Coordinating and overseeing the maintenance plan, including repairs, renovations, and equipment upgrades. Conducting regular inspections to identify maintenance needs and address any safety concerns. Daily operations, including planning and follow-up of the work. Developing efficient work methods to optimise the school´s daily operations. Ensuring compliance with relevant health and safety regulations and standards. Implementing sustainable practices to minimise environmental impact and promote energy efficiency. Strategic development of security and safety practices and operational resilience. Required Qualifications, Attributes and Experience Good knowledge of property management Relevant higher education or equivalent work experience Experience from previous leadership roles A category B driving licence Several years of experience working in similar roles Experience in effective energy and sustainability work Good computer and system skills Experience managing and exposing running contracts to competition Experience managing budgets Experience developing operational plans for the areas of responsibility Fluent in Swedish and English, both orally and in writing As Facilities- and Operations Manager in a school environment, you must enjoy working with people. In daily operations, it is important that we can quickly adapt and handle more urgent matters. You therefore need to have the ability to adapt yourself and your team to changing circumstances, quickly change approaches and priorities, and make decisions. You will share information and provide continuous feedback to the teams while following up and ensuring the work is completed according to the expected quality. You are also reliable and stand by your opinions by seeing the big picture and prioritising the right issues to achieve the organisation's goals. At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school. What we offer: As well as the exciting opportunities this role presents, we also offer benefits in terms of; a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transportation. Contract details: Permanent Contract (A six-month probationary period) Employment rate: 100% Start date: January 1 or as agreed between the par

Want to know if you're a fit? Check your CV against this role — free, in 30 seconds.

Most-requested skills in Sweden

Based on 710 Sweden vacancies that list requirements, these are the skills employers ask for most often.

• Stakeholder Management44% of postings
• Strategy37% of postings
• Budgeting37% of postings
• Leadership35% of postings
• Project Management26% of postings
• KPI12% of postings
• Coaching10% of postings
• Agile/Scrum7% of postings

Similar jobs

• Global Key Account Manager (f/m/d) · Awin
• Product Partnership Manager · Lovable
• Payroll Manager Sweden · H & M Hennes & Mauritz GBC AB
• Account Manager & Marknadsutvecklare AKK - Skola och Kommun · Dynavox Group AB
• Strategic Account Manager | AstraZeneca | Lernia · Lernia Bemanning AB
• Supplier Quality Manager - Stockholm · Experis AB